Introduction

Welcome to the privacy policy (the “Policy”) of Hire Armada LLC (“we”, “us” and/or “our”). This Policy has been crafted by Hire Armada LLC to provide information about our time tracker software and related services (the “Service”) to our users (“you”, “your”). This Privacy Policy outlines Hire Armada LLC's approach to information, encompassing personally identifiable data (“Personal Data”), and other information collected from users of the Service. Your access to and use of the Service are governed by Hire Armada LLC's Terms and Conditions.

Scope

This Privacy Policy defines how Hire Armada LLC collects, retains, and uses information, including personal data (“Personal Data”) and non-identifiable data, about Service users. This Privacy Policy also encompasses data collected by Hire Armada LLC in-person, such as at business conferences and trade shows, or through client support. When you interact with us through the Service, we may collect Personal Data and other information from you, as described below.

Service Users

Information We Collect

We gather Personal Data that is inputted on our Service or transmitted to us electronically. For example, when you complete a web form to provide Personal Data directly (e.g., contacting our support), voluntarily providing information when registering for access to the Hire Armada LLC Service (account-level data including your name, email, and password), reaching out with inquiries, or participating in our surveys. Wherever Hire Armada LLC collects Personal Data, we make an effort to provide a link to this Privacy Policy. As a user of our Service, our servers log information (“log data”) automatically, including data your computer or browser sends whenever you use the Service. This log data comprises your Internet Protocol (“IP”) address (allowing us to infer your current location when accessing the Service), browser type and settings, and the date and time of your requests. If the information we automatically collect on our Service constitutes Personal Data, our legal basis for its use is the necessity for the legitimate interests of maintaining the safe operation of our Service and enhancing user experience.

How We Use That Information

To Provide The Services And Respond To Requests Hire Armada LLC employs the Personal Data you provide in accordance with this Privacy Policy. If you provide Personal Data for a specific purpose, we may use it accordingly. For instance, if you contact us via email, we will utilize the provided Personal Data to address your inquiry or resolve your issue. Additionally, if you provide Personal Data to access the Service, we will use it to grant access, maintain your account, communicate important changes to the Service, and monitor your usage. For EU individuals, such usage is necessary to fulfill your request and for contractual performance.

For Marketing Purposes

We may use your contact details to inform you about services, upcoming events, or promotions we believe may interest you. In our marketing communications, we include opt-out instructions. However, you cannot opt out of certain administrative communications essential to our services, like service notifications. If you wish to stop receiving marketing communications or have your name removed from our mailing lists, please contact us as specified below. If required by applicable law (e.g., EU individuals), we will only send marketing information by email if you consent when providing your Personal Data. You have the right to withdraw your consent at any time by following the opt-out instructions in our marketing emails or contacting us as indicated below. As Necessary For Certain Legitimate Interests We use your Personal Data for the following legitimate interests:

1. Sending administrative information, such as updates to our terms, conditions, and policies.
2. Responding to your inquiries and fulfilling your requests, including sending materials, newsletters, and information about our products and services.
3. Conducting analytics to improve our offerings, identify usage trends, and evaluate the effectiveness of our marketing campaigns.
4. Enhancing our records with information from third parties to provide products and services of interest.
5. Preventing fraud, criminal activity, and ensuring the security of our IT systems.
6. Complying with legal obligations, responding to requests from authorities, enforcing terms and conditions, protecting our operations, rights, and privacy, and pursuing remedies. If we intend to use Personal Data in a manner inconsistent with this Privacy Policy, we will notify you before or at the time of collection, as required by applicable law.

Non-Identifiable or Aggregated Data

When you interact with Hire Armada LLC through the Service, we receive and store non- identifiable information collected passively via various technologies. This information cannot be used to identify you specifically. Hire Armada LLC may store this data or include it in databases owned by our affiliates, agents, or service providers. We may use this information in aggregate to analyze our user base, track usage statistics, and understand user behavior. Additionally, we conduct research on customer demographics, interests, and behavior based on provided Personal Data and other information. This research is aggregated and analyzed. Hire Armada LLC may share non-identifiable and aggregate data with affiliates, agents, business partners, and third parties for lawful purposes.

Information Collected

Wherever Hire Armada LLC collects Personal Data, we provide a link to this Privacy Policy. In addition, beyond the disclosures herein, Hire Armada LLC may receive, store, or use your Personal Data, including your activity as an individual contributor to a project on the Service, and provide reports with such Personal Data to designated project managers. By voluntarily providing us with Personal Data, you consent to its use as outlined in this Privacy Policy, including the transfer to the United States.

Our Disclosure of Your Personal Data and Other Information

Hire Armada LLC does not engage in selling your information. However, under certain circumstances, we may share your Personal Data with specific third parties, as outlined below:

Business Transfers

As we develop our business, we may buy or sell businesses or assets. In such events like corporate sales, mergers, reorganizations, dissolutions, or similar situations, Personal Data may be part of the transferred assets.

Related Companies

We may share your Personal Data with our affiliates and related companies for purposes consistent with this Privacy Policy.

Agents, Consultants, and Related Third Parties

Hire Armada LLC may hire other companies for specific business functions, such as mailing information, maintaining databases, billing, and processing payments. When we engage such companies, we only provide the necessary information for their specific function.

Legal Requirements

Hire Armada LLC may disclose your Personal Data when required by law or in good faith to (i) comply with legal obligations, (ii) protect and defend rights or property, (iii) act in urgent circumstances to safeguard personal safety, or (iv) protect against legal liability.

EU Individuals

Scope

This section pertains exclusively to individuals in the EU, including the European Economic Area countries of Iceland, Liechtenstein, and Norway, and, where applicable, Switzerland. Our Privacy Policy outlines why and how Hire Armada LLC collects, uses, and stores your Personal Data, the lawful basis for processing, and your rights and our obligations in relation to such processing (refer to the “Your Rights” section below).

Data Controller

Hire Armada LLC is the data controller responsible for processing your Personal Data. The data controller determines how your Personal Data is used. For contact details and the EU representative's information under the General Data Protection Regulation, please refer to the “Contacting Hire Armada LLC” section below.

Your Rights

In accordance with applicable EU law, you have these rights regarding your Personal Data:

1. Right of access: You can request confirmation of the processing of your Personal Data and receive a copy along with specific details. Additional copies may require a reasonable fee.
2. Right to rectification: If your Personal Data is inaccurate or incomplete, you may request correction or completion. If we shared your data, we will inform relevant parties.
3. Right to erasure: You can ask for the deletion or removal of your Personal Data, such as when you withdraw consent. We will inform relevant parties if your data was shared.
4. Right to restrict processing: In certain cases (e.g., data accuracy disputes or objections), you may ask us to restrict or 'block' processing. We will notify parties if your data was shared.
5. Right to data portability: You can obtain your Personal Data that you consented to provide or was necessary for our contract with you in a machine-readable format.
6. Right to object: You can request the cessation of processing for legitimate interest or direct marketing reasons.
7. Rights in relation to automated decision-making and profiling: You have the right to avoid decisions solely based on automated processing, except when necessary for a contract or with your explicit consent. We do not currently engage in such automated decision-making.
8. Right to withdraw consent: If we rely on your consent to process your Personal Data, you can withdraw it at any time without affecting prior processing.
9. Right to lodge a complaint with the data protection authority: If you have concerns about our privacy practices, you can report them to the relevant data protection authority. You can exercise these rights by contacting us as specified under the “Contacting Hire Armada LLC” section below.

Legitimate Interest

“Legitimate interests” refers to our interests in managing and conducting our organization to deliver the best services. We will not use your Personal Data when it overrides your interests unless required by law or with your consent. You have the right to object to processing based on our legitimate interests. For more details, see the “Your Rights” section above.

Data Transfers

Hire Armada LLC is based in the United States. When you use our Service as a Client or apply as an Engineer, your Personal Data may be transmitted to US servers to provide the requested services, manage our contract, or respond to your requests as outlined in this Privacy Policy. The United States may have data protection laws that differ from those in your country. When we transfer your Personal Data from the European Economic Area (EEA), we take steps to ensure adequate protection and uphold your rights.

Data Retention

We retain your Personal Data for the period necessary to fulfill the purposes for which it was collected and processed, including legal, regulatory, accounting, or reporting requirements. If you opted to receive marketing communications, we retain your marketing preferences until you opt out. We may anonymize your Personal Data in some cases, making it no longer identifiable.

Your Choices

You can use the Service without providing Personal Data. However, some features may be limited if you do not provide certain information. Exclusions This Privacy Policy does not cover Personal Data collected by Hire Armada LLC other than through the Service. It also does not apply to unsolicited information provided through the Service or other means. This includes unsolicited submissions like product ideas, which Hire Armada LLC may use without limitation or attribution.

Children

Hire Armada LLC does not knowingly collect Personal Data from children under 16. If you are under 16, please do not submit any Personal Data through the Service. Parents and guardians are encouraged to monitor their children’s online activities and instruct them not to provide Personal Data without permission. If you believe a child under 16 provided Personal Data, please contact us, and we will strive to delete it from our databases.

Hire Armada LLC GDPR Notice for Non-developer Job Applicants

This notice applies to job applicants from the European Union. When you apply for a job with Hire Armada LLC through this site, your personal data, including that provided in your application, will be collected by Hire Armada LLC (“Controller”), located in Miami, FL, USA. You can contact the Controller at hello@hirearmada.com. We process your personal data for managing our recruitment activities, which includes communication, interviews, assessments, and tests. This processing aligns with Art. 6(1)(f) of Regulation (EU) 2016/679 (GDPR) for the legitimate interests of soliciting, evaluating, and selecting job applicants. Your personal data may be shared with Greenhouse Software, Inc., a US-based cloud services provider, who assists us in managing our recruitment and hiring process. If you are outside the United States, your personal data may be transferred to the United States when submitted through this site. As the European Commission has determined that US data privacy laws may not provide adequate protection for personal data of EU subjects, we will ensure appropriate safeguards through standard contractual clauses. You can obtain a copy of these clauses by contacting us at hello@hirearmada.com. We retain your personal data for up to two years (unless hired, in which case it is retained for the duration of employment and as required by law). Under GDPR, you have rights to access, rectify, erase, restrict processing, data portability, object to processing, withdraw consent, and lodge complaints with a data protection authority. Not providing personal data may affect the evaluation of your application. For inquiries or comments about this notice, please contact us at hello@hirearmada.com.

Security

Hire Armada LLC takes reasonable steps to protect Personal Data from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, no electronic transmission is entirely secure or error-free, so exercise caution when sending information.

Changes to Hire Armada LLC's Privacy Policy

The Service and our business may evolve. Consequently, Hire Armada LLC may update or modify this Privacy Policy without prior notice. Review this policy periodically, especially before providing Personal Data. This Privacy Policy was last updated on the date indicated above. Continued use of the Service after changes indicates agreement with the revised Privacy Policy.

CONTACT US

If you have any questions about these Terms, please contact us at hello@hirearmada.com. Last Updated: September 13, 2023 Please note that the terms and conditions provided above are based on the information available up to September 2023. For the most up-to-date information regarding Hire Armada's Terms of Service, you should visit their official website or contact them directly.